Understanding Inventory Status
StockWise assigns an inventory status to each product variant based on current stock levels, consumption rate, and your configured thresholds.
Understanding these statuses helps you take the right action at the right time.
Status Overview
| Status | Color | Meaning | Urgency |
|---|---|---|---|
| Normal | π’ | Healthy inventory | None |
| Order Now | π‘ | Below reorder point | Medium |
| Out of Stock | π΄ | Zero inventory | High |
| Overstock | π | Above overstock threshold | Low |
| Replenishing | π΅ | Order in transit | None |
π’ Normal Status
Your inventory is in a healthy range.
What It Means
Stock levels are:
- β Above the reorder point
- β Below the overstock threshold
Visual Indicator
π’ Green badge displaying "Normal"
Recommended Action
| Action | Details |
|---|---|
| βΈοΈ No immediate action | Continue regular monitoring |
| π Monitor dashboard | Check during daily reviews |
When Status Changes
Status will change to "Order Now" when stock drops to the reorder point.
π‘ Order Now Status
Stock has reached the reorder point. Time to act!
What It Means
Current stock has reached or dropped below the reorder point. At current consumption rates, you risk running out before new inventory arrives.
Visual Indicator
π‘ Yellow badge displaying "Order Now"
How It's Triggered
π Current Stock β€ Reorder Point
Where:
Reorder Point = (Lead Time + Safety Stock Days) Γ Daily Consumption
Recommended Action
Check the recommended order quantity on the variant detail page
Verify supplier availability and lead time
Submit your purchase order
Optionally mark as "Replenishing" in StockWise
Calculation Example
| Setting | Value |
|---|---|
| Lead Time | 7 days |
| Safety Stock Days | 3 days |
| Daily Consumption | 10 units |
| Reorder Point | (7 + 3) Γ 10 = 100 units |
When stock drops to 100 units or below, status becomes "Order Now."
π΄ Out of Stock Status
Zero inventory. Urgent action required!
What It Means
No inventory available. Orders cannot be fulfilled for this variant.
Visual Indicator
π΄ Red badge displaying "Out of stock"
How It's Triggered
π Current Stock = 0
Recommended Action
β οΈ IMMEDIATE ACTION REQUIRED
| Priority | Action |
|---|---|
| 1οΈβ£ | Place an urgent reorder |
| 2οΈβ£ | Consider expedited shipping |
| 3οΈβ£ | Update product availability in your store |
| 4οΈβ£ | Communicate with affected customers if needed |
Impact
- πΈ Lost sales opportunities
- π Potential customer dissatisfaction
- π Negative effect on search rankings
π Overstock Status
Excess inventory tying up capital.
What It Means
Inventory exceeds your defined overstock threshold. While not urgent, this ties up capital and storage space.
Visual Indicator
π Orange badge displaying "Overstock"
How It's Triggered
π Days Remaining β₯ Overstock Days
Where:
Days Remaining = Current Stock Γ· Daily Consumption
Recommended Action
| Option | When to Use |
|---|---|
| π·οΈ Run promotions | Increase sales velocity |
| π Reduce future orders | Prevent recurring overstock |
| βοΈ Review threshold | Adjust if setting too low |
| π Evaluate forecast | Check prediction accuracy |
Calculation Example
| Metric | Value |
|---|---|
| Current Stock | 500 units |
| Daily Consumption | 10 units |
| Days Remaining | 500 Γ· 10 = 50 days |
| Overstock Threshold | 30 days |
Since 50 > 30, status is "Overstock".
π΅ Replenishing Status
Order placed. Stock is on the way.
What It Means
You've manually marked this variant as having a purchase order in transit. The system acknowledges that replenishment is coming.
Visual Indicator
π΅ Blue badge displaying "Replenishing"
How It's Triggered
Manually set by clicking "Mark as replenishing" on the variant detail page.
Recommended Action
Track your order's shipping status
Update stock in Shopify when goods arrive
Click "Mark as received" in StockWise
Best Practice
Use this status to:
- π« Avoid duplicate orders
- π¦ Track pending replenishment
- π₯ Communicate status to team members
Status Priority
When multiple conditions could apply, StockWise shows the most important status:
π΄ Out of Stock > π‘ Order Now > π Overstock > π΅ Replenishing > π’ Normal
(Highest Priority) (Lowest Priority)
Inventory Health Timeline
The variant detail page includes a visual health timeline showing where your inventory stands.
|ββββ Danger βββ|ββ Caution ββ|ββββ Safe Zone ββββ|ββ Overstock ββ|
(Red) (Yellow) (Green) (Orange)
Lead Time + Safety Stock Normal Too Much
Your current inventory position is shown as a marker on this timeline.
Configuring Status Thresholds
Status calculations depend on three key settings:
| Setting | Affects | Where to Configure |
|---|---|---|
| Lead Time | Order Now trigger | App Settings or per-variant |
| Safety Stock Days | Order Now trigger | App Settings or per-variant |
| Overstock Days | Overstock trigger | App Settings or per-variant |
Set default values for all products
Override for specific variants
Common Questions
Your stock level has dropped to the reorder point, which accounts for lead time and safety stock. The alert gives you time to reorder before running out.
Yes! Notification settings allow you to choose which statuses generate email alerts.
Status is recalculated:
- When inventory data syncs (typically daily)
- When you change threshold settings
- When you manually mark status changes