Notifications & Alerts
Never miss a low stock situation again. StockWise keeps you informed with automated email notifications.
Overview
The Notifications page allows you to:
Set up automated alert timing
Control who receives alerts
Daily, weekly, or monthly
Control individual alerts
Creating a Notification
Navigate to Notifications from the app menu.
Click the Add notification button to open the creation form.
| Setting | Description | Options |
|---|---|---|
| Notification Name | Descriptive identifier | Any text |
| Alert Type | How often to send | Daily / Weekly / Monthly |
| Alert Time | When to send | Hour of day |
| Recipients | Who receives it | Select from list |
| Status | Enable or disable | Active / Inactive |
For Weekly: Select days of the week (Mon-Sun)
For Monthly: Select days of the month (1-31)
Click Create to save your notification.
Alert Types
Daily Alerts
Receive notifications every day at your specified time.
Best for:
- π Fast-moving inventory
- π¦ High-volume stores
- β‘ Short lead times
Start with daily alerts when first using StockWise to understand your patterns.
Weekly Alerts
Receive notifications on selected days of the week.
Best for:
- π Medium-velocity inventory
- π Weekly ordering cycles
- π Reducing email volume
Common schedules:
- Monday only (start of week)
- Monday + Thursday (twice weekly)
- Monday - Friday (weekday coverage)
Monthly Alerts
Receive notifications on selected days of the month.
Best for:
- π’ Slow-moving inventory
- π Monthly inventory reviews
- π Strategic planning
Common schedules:
- 1st of month
- 1st and 15th
- End of month (28th-31st)
Managing Recipients
Adding Recipients
Scroll to Manage Recipients on the Notifications page
Click Add recipient button
- Full Name: Recipient's name for identification
- Email: Where notifications will be sent
Click Add Recipient to save
Managing Existing Recipients
| Action | How To |
|---|---|
| βοΈ Edit | Click pencil icon β Update β Save |
| ποΈ Delete | Click trash icon β Confirm |
β οΈ Removing a recipient removes them from ALL notifications they were assigned to.
Notification Content
When a notification is sent, recipients receive an email containing:
π¬ Email Contents
βββ π Summary: Overview of inventory status
βββ π¨ Critical Items: Out of stock / Need immediate reorder
βββ β οΈ Low Stock Items: Approaching reorder point
βββ π‘ Recommendations: Suggested order quantities
Managing Notifications
Viewing All Notifications
The main page shows all configured alerts:
| Column | Description |
|---|---|
| π Name | Notification identifier |
| π Type | Daily / Weekly / Monthly |
| π¦ Status | Active / Inactive |
| π Updated | Last modification time |
Quick Actions
Select β Set as active
Select β Set as inactive
Click notification name
Select β Delete notifications
β οΈ Deleted notifications cannot be recovered.
Best Practices
β Do's
| Practice | Why |
|---|---|
| Start with daily alerts | Understand your patterns first |
| Add multiple recipients | Ensure backup coverage |
| Use meaningful names | Easy to identify purpose |
| Set appropriate time zones | Receive alerts at the right time |
β Don'ts
| Avoid | Why |
|---|---|
| Generic names like "Alert 1" | Hard to identify later |
| Too many separate alerts | Consolidate for efficiency |
| Wrong time zone | Alerts at inconvenient times |
Recommended Setups
One daily alert is sufficient
Name: Daily Inventory Alert
Type: Daily
Time: 8:00 AM (start of day)
Recipients: Owner + Buyer
Daily critical + Weekly summary
Alert 1:
Name: Daily Critical Alert
Type: Daily
Time: 8:00 AM
Alert 2:
Name: Weekly Summary
Type: Weekly (Monday)
Time: 9:00 AM
Multiple targeted alerts
Alert 1: Daily Critical (Out of stock only)
Alert 2: Weekly Operations (Full inventory)
Alert 3: Monthly Strategy (Trends & analysis)
Quick Name Suggestions
When creating notifications, consider these preset names:
| Name | Use Case |
|---|---|
| π΄ Low Stock Alert | Daily critical items |
| β« Out of Stock Alert | Zero inventory items |
| π Daily Sales Report | Daily performance |
| π Weekly Sales Summary | Weekly overview |
| π Monthly Performance Report | Monthly analysis |
| π Inventory Restock Reminder | Reorder reminders |
| π₯ High Demand Product Alert | Fast movers |
| π’ Slow Moving Product Alert | Slow movers |
Troubleshooting
Checklist:
- Notification status is "Active"
- Recipient email is correct
- Check spam/junk folder
- Scheduled time has passed
- Time zone is correct
Solutions:
- Verify email address spelling
- Add sender to safe senders list
- Check notification settings
Causes:
- Wrong time zone in App Settings
- Incorrect alert time selected
Fix:
- Go to App Settings
- Verify time zone
- Update if needed
Solutions:
- Switch from daily β weekly
- Consolidate multiple notifications
- Adjust recipient list