Marking Items as Replenishing

When you've placed a purchase order for a product, you can mark it as "Replenishing" in StockWise. This helps track orders in transit and prevents duplicate orders.

Why Mark as Replenishing?

Benefits

Prevent duplicate orders: Team members see order is already placed
Track pending inventory: Know what's coming in
Accurate status: Reflects reality of situation
Team communication: Share status with colleagues

When to Use

Mark as replenishing when:

You've placed a purchase order
Inventory is in transit
Goods have shipped from supplier

How to Mark as Replenishing

Step 1: Open Variant Detail

Click on the product variant in the dashboard to open its detail page.

Step 2: Find the Action Banner

If the item is in "Order Now" or "Out of Stock" status, you'll see an action banner with options.

Step 3: Click "Mark as Replenishing"

Click the Mark as replenishing button in the banner.

Step 4: Confirm

The status changes to "Replenishing" (blue badge).

Marking as Received

When inventory arrives:

Step 1: Update Shopify First

Update your inventory quantities in Shopify admin.

Step 2: Open Variant Detail

Return to the variant detail page in StockWise.

Step 3: Click "Mark as Received"

Click Mark as received in the replenishing banner.

Step 4: Verify

Status recalculates based on new inventory levels.

Status Flow

Order Now → Mark as Replenishing → Replenishing
                                        ↓
                               Mark as Received
                                        ↓
                            Normal (or other status based on inventory)

Best Practices

Mark Immediately

Mark items as replenishing as soon as you place the order, not when it ships.

Update Shopify First

Always update inventory in Shopify before marking as received. StockWise reads inventory from Shopify.

Communicate with Team

If multiple people manage inventory, use replenishing status to communicate what's been ordered.

Don't Forget to Complete

Remember to mark as received when goods arrive. Stuck replenishing status can cause confusion.

Common Questions

What if I forget to mark as received?

The item stays in "Replenishing" status until you change it. Update when you remember.

Can I mark as replenishing from the dashboard?

Currently, this action is available on the variant detail page.

Does marking as replenishing affect forecasts?

No, it only changes the display status. Forecasts continue based on consumption patterns.

What if I cancel the order?

Click "Mark as received" to reset status, or wait until you have an actual order to track.

Workflow Example

Day 1: Order Placed

Check dashboard, see "Order Now" status
Place purchase order with supplier
Open variant detail
Click "Mark as replenishing"
Status changes to "Replenishing"

Day 7: Inventory Arrives

Receive goods at warehouse
Update inventory in Shopify admin
Open variant detail in StockWise
Click "Mark as received"
Status recalculates to "Normal"